M2 Office’s Print Management Software

Effective print management is crucial to any business. Many businesses nowadays struggle with the complexities of print-related costs, security, and sustainability. That’s where M2 Office Print Management Software can help. Our software is designed to provide a simple, secure, and sustainable print system while also reducing overall print-related expenses.

Simplify Your Print System

Our Print Management Software simplifies your print infrastructure in several ways:
1. Single Print Queue: You only need one print queue, reducing confusion and simplifying print job management.
2. Follow You Printing: Release print jobs at any multifunction device, offering flexibility and convenience to your users.
3. Printer Redundancy: In case one printer is down, you can easily release your print jobs at another printer, ensuring uninterrupted workflow.
4. User-Friendly: The software is easy to use and administer, making it accessible to everyone in your organization.
5. Mobile and BYOD Printing: We simplify mobile and (BYOD) printing, this ensures that printing is kept regardless of the device used.

Increase Document Security

Security is a top concern for businesses, and our Print Management Software addresses this through:
1. Confidentiality: Your confidential documents remain secure, preventing unauthorized access.
2. No Unattended Prints: Print jobs are released when you’re ready to pick them up, reducing the risk of sensitive information being left unattended at printers.
3. Watermarking: You can watermark or stamp the details of the person who printed a document on each printed page. This enhances overall accountability.

Reduce Costs

Cost reduction is a primary benefit of our software, achieved through:
1. Reduced Print Waste: Our software helps minimize print waste, saving resources and costs.
2. Job Deletion: Uncollected print jobs are automatically deleted, resulting in a 15-20% reduction in printing expenses.
3. Eliminate Personal Printers: Encourage or enforce secure printing, eliminating the need for personal printers.
4. Printer Fleet Consolidation: Reduce the number of printing devices in your organization, leading to cost savings.
5. Print Policy Enforcement: Encourage eco-friendly practices such as black-and-white and double-sided printing through policy enforcement.

Streamline Scan to Email

Our software simplifies scan-to-email processes with:
1. No Setup: No need to update address books; user details are synced from your existing directory system.
2. Automatic User Identification: When users log in, the system knows their email address, streamlining the scanning process.

Effortless Administration

Administration is made easy with our software’s features:
1. Virtual Server: Our software runs on customer’s Azure virtual server(s).
2. User Synchronization: Sync users from existing Active Directory or Azure Active Directory, including user PINs.
3. Print Queue Deployment Options: Customize your print queue deployment to fit your organization’s needs.

Print Tracking and Sustainability

Track your printing habits and promote sustainability with:
1. Usage Tracking: Monitor who’s printing what by person, device, date, and time. Track costs by department for accurate cost allocation.
2. Automatic Reports: Receive usage reports via email and assign quotas or budgets to control costs.
3. Print Archive: Archive printed documents, providing a secure storage option.
4. Forest Positive Printing: Offset your carbon footprint by planting trees with our Forest Positive Printing option, ensuring your printing is environmentally responsible.

Managed Print Solution (MPS)

In addition to our Print Management Software, we offer a fully outsourced Managed Print Solution that includes:

  • Toner Supply: Inclusive toner supply to ensure you never run out of supplies.
  • On-Site Toner Stock Management: Efficient on-site management of toner stock.
  • On-Site Machine Service: Quick and reliable on-site machine service.
  • Remote Device Monitoring: Monitor your devices remotely to ensure optimal performance.
  • IT Support: Comprehensive IT support for all aspects of the print system.
  • Predictable Billing: You will be able to enjoy predictable, fixed quarterly billing for cost control.
  • Countrywide Service: We provide our services countrywide for your convenience.

M2’s Print Management Software is your solution for simplifying, securing, and optimizing your print infrastructure while reducing costs and environmental impact. With the added option of a Managed Print Solution, we offer a comprehensive suite of services to meet all your printing needs. Contact us today to find out more.


  • Runs on virtual server(s) in customer’s Azure.
  • Sync users from existing Active Directory or Azure Active Directory.
  • Sync users PINs from AD.
  • Print queue deployment options.